Roles in the Effort System

Roles in the Effort System

Central Administrator (CA)

It is the role of the Central Administrator to oversee the entire effort reporting process and the effort system. The CA creates new effort forms on a bi-annual basis and assists departments with any needs.

Division Head (DH)

The Division Head is responsible for effort certification at the school (Operating Unit) level. The DH should regularly run reports to ensure that all forms within the school are certified by deadline. The DH can also reassign Department Coordinators if they need to change a DC in their area.

Department Coordinator (DC)

The Department Coordinator is responsible for effort certification at the department level. The DC should run reports for their department to ensure that all forms are certified by the deadline, following up with Pre-Reviewers and Certifiers to ensure that the task is complete. The DC should ensure that all forms have the correct Pre-Reviewer and Certifiers assigned to them. The DC should also make sure that pre-reviewers attend training and that certifiers are aware of available training.

Pre-Reviewer

The Pre-Reviewer is responsible for ensuring that each effort form under their purview reflects the work performed to the best of their knowledge. They should adjust the form using cost transfers (RSTs) or cost-share if any adjustments are needed. They should work closely with the certifier to verify that it does match actual time spent on the sponsored project. Pre-review of forms should be done early enough to give the Certifier sufficient time to certify before the deadline.

Certifier

The Certifier should ensure that the time spent on each sponsored project is accurately reflected on the effort form. If it is, they click the certify button. If not, they contact the Pre-Reviewer and discuss an adjustment to the form. The Certifier should complete the form by the deadline.