Functional Usage

More detailed guidelines of how to code specific room types or employee types

Laboratories

  • Percentage of functional activity must be supported by Speedtype/project and occupant information.

Lab Service Rooms

  • Equipment rooms, cold rooms, microscope rooms, dark rooms
  • If the room supports one specific PI, functionalize the same as the PI’s lab(s).
  • If the room supports multiple PIs, a floor, or entire department – note what it supports in the “comments” section of the survey form and FACS will functionalize. (Should be functionalized based on average functional use of labs serviced).

“Computational” Labs

  • May be classified as “office” in the space system. Change room type to 250-E: Computational Lab and functionalize based on guidelines provided for Lab Rooms.

Service Centers

  • Functionalize as a service center. Will eventually be coded by FACS based on charges to users.

Offices

  • Confirm room type – will be functionalized based on departmental S&W by FACS. Faculty offices should be classified as room type 310-A-1. Administrative offices can be classified as room type 310.

Office Services

  • Confirm room type – will be functionalized based on departmental salaries & wages by FACS.

Conference and Conference Service Rooms

  • Confirm room type Will be functionalized based on departmental salaries & wages by FACS

Classrooms & Teaching Labs

  • Classified as Instruction

Lab Storage Areas

  • Areas used for lab supplies (test tubes, beakers, gases) should be classified as lab service rooms
  • Change room type code to “255 – Lab Services” and indicate in comments section who the room supports
  • Will be functionalized by FACS

General storage areas

  • Areas used for office paper, supplies, etc. will be functionalized based on departmental salaries & wages by FACS

Graduate Students, Post-Doc Fellows, & Unpaid Students

  • They frequently occupy space in laboratories where Organized Research is performed.
  • Individuals paid with organized research funds should be coded as ORGANIZED RESEARCH.
  • Individuals paid with institutional funds should be coded to INSTRUCTION
  • Unpaid individuals should be coded to INSTRUCTION

Undergraduate Students

  • May occupy space in laboratories where organized research is performed.
  • May only be present during a small portion of the year.
  • Please list their names and the extent of their presence in the “comments” section.
  • Functionalize their activities based on the guidelines for graduate students, post docs, and unpaid students.

Visiting Scientists

  • Space used by visiting scientists not paid by the University and faculty/staff whose salaries are paid directly by the Howard Hughes Medical Institute should be coded Other Institutional Activities
  • Their salaries are not in the base, so their space cannot be coded as Organized Research

100% Organized Research Rooms

  • Federal negotiators pay particular attention to rooms coded as 100% Organized Research
  • A “yes” response to any of the following usually indicates that a room should not be coded 100% Organized Research:
    • Are there any unpaid students or students paid from general institutional funds who use the room?
    • Are there any other non-organized research activities performed in the room?
    • Does the room house visiting scientists who are not paid by Emory or other non-University employees?
    • Does the room house investigators or staff paid directly by HHMI?
    • Does the room house investigators who are paid with start-up or bridge funds?

Arbitrary Coding Of Rooms

  • Federal negotiators pay particular attention to rooms which appear to be coded arbitrarily (i.e. 90/10 splits over large groups of rooms).
  • Avoid falling into a pattern of assigning rooms arbitrarily without careful consideration of the actual activities being performed.